• IRCF Workspace is a unified operational platform for managing grants, social and humanitarian projects, procurement, logistics, and stakeholder collaboration.

Unlike traditional project tools, IRCF Workspace is:

• Modular: Use only the features you need (Grants, Procurement, HRM, CRM, etc.)

• Integrated: All data flows are linked — from budgeting to field delivery

• Compliant: Built to align with GDPR, IATI, and audit standards

• Open: Supports collaboration between governments, NGOs, and communities

It is ideal for cross-border, high-transparency operations.

• Only admins can activate/deactivate modules in your IRCF Workspace.

To manage modules:

1. Go to Admin Panel → Workspace Settings → Modules

2. Use the toggle to enable or disable tools like:

   • Grant Management

   • Accounting or Double Entry

   • HRM, CRM, Procurement

3. Changes take effect instantly and users will only see enabled modules.

This helps reduce clutter and improve security.

• Yes, you can invite external users such as:

• Partner NGOs

• Donor representatives

• Independent evaluators

• Contractors or consultants

Each user can be assigned a role-based access level to ensure they only see relevant data (e.g., Project-only, Read-Only, Reviewer, etc.).

Use: HRM → Invite External User → Assign Role

• Yes. All data on the IRCF platform is:

• Encrypted (both in transit and at rest)

• Stored in GDPR-compliant cloud servers

• Protected by multi-layered authentication (e.g., 2FA, Google Auth)

Each organisation retains ownership of its own data. IRCF Foundation cannot access or alter any information without written permission.

• To apply for a grant:

1. Make sure the Grant Management module is enabled in your workspace.

2. Go to Grants → Open Opportunities

3. Select the relevant programme and click Apply

4. Fill in the application form, attach your documents (proposal, budget, registration).

5. Submit before the deadline.

Your application status will be visible under My Grants.

• To respond to a public or invited tender:

1. Ensure the Procurement module is active.

2. Go to Tenders → Active Opportunities

3. Download the tender pack with TOR, forms, and requirements.

4. Upload your bid before the deadline.

5. Use the Contract module (if selected) to manage documentation and performance.

You will receive notifications at each evaluation stage.

• If your workspace uses the Inventory or Assets modules:

• Navigate to Logistics → Inventory to view stored goods

• Use Assets to track equipment, IT gear, and vehicles

• All items can be linked to projects, donors, or procurement sources

• You can assign responsibility to users or locations

Assets can also be exported to Excel or PDF for reporting.

• IRCF Workspace supports multiple languages for both local and international teams.

To change the language:

1. Click on your Profile Icon → Language

2. Select your preferred language (e.g., English, Ukrainian)

3. The interface will update instantly

Admins can also set default language for the entire workspace.

• Use the EventsManagement module to organise webinars, trainings, or public activities.

Steps:

1. Go to EventsManagement → Create Event

2. Add title, description, date/time, and location (physical or virtual)

3. Attach agenda, registration link, or materials

4. Enable RSVP or feedback collection

You can track attendance and export event reports for donors or internal teams.

• Only administrators with access to the HRM module can manage user permissions.

Steps:

1. Navigate to HRM → Users

2. Click on the user you wish to update

3. Select role (Admin, Staff, Project Manager, Finance, External Reviewer, etc.)

4. Define specific module access (e.g., view-only, edit, admin)

This allows granular control over access and data protection.

• Yes, the IRCF platform supports native integration of third-party tools:

• Zoom Meeting – Schedule and launch Zoom meetings from within the Calendar or Project modules.

• Google Drive – Attach files or entire folders to projects, users, or applications.

• Google Sheet – Embed live data into workspace dashboards or forms.

Go to Integrations → Connect Account and authenticate once per user.

• To stay on top of tasks and deadlines:

• Use the Reminder module to:

  • Set one-time or recurring notifications

  • Attach reminders to grants, meetings, reports

• Link reminders to Calendar or ToDo items

• Choose delivery type: platform , email, or SMS

Admins can also set global reminders (e.g., quarterly reporting).

• The Custom Field module allows you to adapt forms to your specific needs:

1. Go to Custom Field → Add New Field

2. Choose target module (e.g., Grant Application, HRM Profile, Project Plan)

3. Define field type (text, number, dropdown, date, etc.)

4. Set visibility (admin-only, public, required, optional)

This ensures your workspace captures exactly the data required for local or donor reporting.

• Use templates to standardise official outputs:

• Document Template – Used for contracts, letters, reports.

• Project Template – Predefined structure for projects with tasks, roles, timelines.

Steps:

1. Go to Templates → Create Template

2. Insert tags (e.g., [project_name], [user_name]) for auto-fill

3. Save and reuse across multiple workspaces or teams

Saves time and ensures consistent documentation across all regions.

• The APIDocsGenerator provides documentation for developers and integrators.

To access:

1. Go to Developer Tools → API Documentation

2. Copy your workspace’s API key and endpoint URL

3. Use secure tokens to access data or submit actions (e.g., create a grant, update status, fetch report)

This enables integration with accounting systems, donor dashboards, or monitoring tools.

• To avoid accidental deletion, projects are archived not erased:

1. Go to Project (Taskly) → Select Project

2. Click Actions → Archive

3. Archived projects are read-only and hidden by default

4. Only Admins can restore or permanently delete them under System → Archived Projects

This ensures auditability and protects historical data.